GRC Essex: Your One Stop Shop for Dog Training

Last Updated: October 2025
Website: www.grcdogsportessex.com
Business Name: GRC Essex Dog Sports

Welcome to GRC Essex Dog Sports.
We value your privacy and are committed to protecting your personal data. This policy explains how we collect, use, store, and protect information about you when you visit our website, sign up for events, contact us, or engage with our services.

By using our website, you agree to this Privacy Policy.

GRC Essex is a community-based dog sport club based in Southend-on-Sea, UK.
We promote welfare-focused, inclusive dog training through GRC Dog Sports events, club nights, and educational content.

Data Controller:
GRC Essex Dog Sports
Southend-on-Sea, Essex, United Kingdom
📧 Email: info@grcdogsportessex.com

We may collect and process the following types of personal information:

• Contact details: name, email address, phone number.
• Dog details: breed, age, temperament, and relevant training notes.
• Booking information: club sessions, events, payments, and preferences.
• Technical data: IP address, browser type, operating system, and how you use our site.
• Marketing data: your preferences in receiving marketing from us and your communication preferences.
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We collect data through:

• Forms on our website (e.g. “Register Interest”, “Contact Us”, or event sign-ups).
• Direct communication via email, phone, or social media.
• Cookies and analytics tools (e.g. Google Analytics, Facebook Pixel).
• Payment or booking systems used for memberships, club sessions, or events.

Your information is used to:

• Manage your membership, event registrations, and payments.
• Communicate updates, confirmations, or changes to bookings.
• Send occasional newsletters, promotions, or club announcements (only if you’ve opted in).
• Improve website performance and user experience.
• Ensure compliance with legal and safeguarding obligations.

We only process your personal data when we have a lawful basis to do so (such as consent, contract, or legitimate interest).

Our website uses cookies to enhance your experience and to understand how visitors use the site.

Cookies may be used for:

• Site functionality and performance.
• Analytics via Google Analytics.
• Marketing and retargeting via Facebook Pixel or similar platforms.

You can disable cookies in your browser settings at any time.

We only share data when necessary and with trusted third parties, such as:

• Payment processors (e.g. Stripe, PayPal).
• Booking and form providers (e.g. Google Forms, Jotform, or similar).
• Email and marketing services (e.g. Mailchimp, Meta Business Suite).
• Website hosting and analytics providers.

All third-party providers are GDPR-compliant and only process your data on our instructions.

We retain your data only for as long as necessary to fulfil the purposes for which it was collected, including legal or accounting requirements.
You can request deletion of your personal data at any time (see Section 10).

We take appropriate technical and organisational measures to protect your data from unauthorised access, alteration, or disclosure.
This includes secure passwords, device encryption, and access control for any staff or volunteers handling data.

Under UK GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction or deletion of your data.
• Withdraw consent to marketing at any time.
• Restrict or object to data processing.
• Request data portability.

To exercise any of these rights, please contact us at info@grcdogsportessex.com.

We do not knowingly collect personal information from individuals under 18 without parental consent.
If we become aware that we have collected such information, we will delete it immediately.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
The most recent version will always be available on our website.

If you have any questions, concerns, or complaints about how we handle your data, please contact:

📧 info@grcdogsportessex.com
📍 Southend-on-Sea, Essex, United Kingdom

If you are not satisfied with our response, you can contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.